Event Application

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Great Ocean Road Coast And Park Authority Event Application

* indicates a required field.

Please complete this form if you would like to conduct an event or activity on land managed by the Great Ocean Road Coast and Parks Authority.

If your event crosses various land managers, i.e., local government managed land, please use the following links to find the appropriate event application information:

Surf Coast Shire
Colac Otway Shire
Corangamite Shire
Moyne Shire
Warrnambool City Council

For events that use land managed by both Surf Coast Shire Council and the Great Ocean Road Coast and Parks Authority, please complete the following application and the Surf Coast Shire will also receive a copy (there is no need to submit application to both).

Event Location Details

Local Government Area (LGA) where event will be held? * Required
Response required.Response required.
Clear the selected value for Local Government Area (LGA) where event will be held?
Your event application may be shared with relevant local shire councils.
Will you be charging an entry fee? * Required
Response required.

Surf Coast Events (Councils event brand) promote events happening in the region for free via their website, social platforms, a large database of newsletter subscribers and in print advertising. To be included, please submit event details here www.surfcoastevents.com.au/event-organisers/promoting-your-event. 

Contact Details

Response required.
Clear the selected value for Applicant
The ABN provided will be used to look up the following information.
Click Lookup above to check that you have entered the ABN correctly.
Information from the Australian Business Register
ABN
Entity name
ABN status
Entity type
Goods & Services Tax (GST)
DGR Endorsed
ATO Charity TypeMore information
ACNC Registration
Tax Concessions
Main business location
Must be an ABN. 
Must be an Australian phone number. 
Must be an email address. 
Must be an Australian phone number. 
Address Line 1, Suburb/Town, State/Province, Postcode, and Country are required. 

Event Timings

Note: All events must run at times inline with the Victorian EPA guidelines and regulations: https://www.epa.vic.gov.au/ 

Event Infrastructure

Please indicate if your event involves any of the following
Clear the selected value for Please indicate if your event involves any of the following
Provide a short description (100 words recommended) of your project - what are you out to do?
Will you require access to power and water? * Required
Response required.
(if accessing power additional charges may apply)
Will you require vehicle access to the site? * Required
Response required.

Traffic Management

Does this event involve any road closures? * Required
Response required.
Note: Road closures must be applied for through the relevant LGA or Vic Roads. Please contact directly to discuss further.

Waste Management

Are you aware of Great Ocean Road Authority Plastic Reduction Policy? * Required
Response required.
Will your event require extra rubbish bins? * Required
Response required.
Please note this will be charged back to event organisers at $35 per bin

Alcohol

Will Alcohol be supplied/sold at the event? * Required
Response required.
Do you have a liquor licence for your event? * Required
Response required.
Attach a file: Select stored file

    Event Management

    Have you discussed your event with any of the following authorities?
    Clear the selected value for Have you discussed your event with any of the following authorities?

    Bush Fire Season

    Events that operate within the Blanket Bush Fire season are required to complete a Bush Fire Readiness form 

    The Blanket Bush Fire Season is 15 Novemeber 2023 - 1 April 2024. 

    The official Bush Fire Season gets declared based on conditions. 

    Does your event fall within the blanket Bush Fire Season? (15 November 2023 - 1 April 2024) * Required

    Bush Fire Readiness Form (Not Applicable)

    This section is not applicable because of your response to question: "Does your event fall within the blanket Bush Fire Season? (15 November 2023 - 1 April 2024)" on page 1

    As an event organiser, operating in Bush Fire Season, you are required to complete a Bush Fire Readiness form

    This form can be completed along with your event application or at a later date. The form must be submitted no later than 3 weeks prior to your event start date.

    The Bush Fire Readiness form is designed to help event organier's plan, prepare and respond to different fire rating dangers and warnings during Bush Fire season. The information from this form feeds through to the CFA and is accessible, should they require it.Details from this form will also be shared with relevant land managers and other emergency management services.

    Supporting documents

    Please provide any other supporting documentation, such as site maps, risk assessment, traffic plans etc.

    Do you have Public Liability Insurance? * Required
    Response required.
    Attach a file: Select stored file
      Attach a file: Select stored file
        Attach a file: Select stored file
          Attach a file: Select stored file
            If you would like to contact us to provide further documents or information please send these to permits@greatoceanroadauthority.vic.gov.au

            Authorisation

            I am authorised to lodge this application. I understand the information requested on this form is being collected by the Great Ocean Road Coast And Parks Authority for the purpose of assessing my event and may be shared with LGA's where events are held, or other relevant agencies.

            Privacy statement: The Great Ocean Road Coast and Parks Authority is committed to protecting all personal and sensitive information consistent with the principles set out in the Privacy and Data Protection Act 2014, and the Health Privacy Principles as set out in the Health Records Act, 2001. if you have any questions about the handling of your information, please email: info@GreatOceanRoadAuthority.vic.gov.au